Today, manually
The chase-and-check routine
Awkward follow-ups
Nudging clients by hand, again.
Scattered payment visibility
Status lives in inboxes and bank tabs.
Spreadsheet-heavy tracking
Hours lost updating rows every week.
Why agencies switch
Getting paid shouldn’t mean chasing clients.
Your team does the work. Collecting on it shouldn’t be a manual, awkward second job.
With InvoicePilotRuns on autopilot
A calm, automated workflow
Automated reminders
Friendly, on-brand nudges sent for you.
Live payment clarity
Every invoice status in one view.
Earlier collections, less effort
Cash arrives sooner, with no manual chasing.
Set it up once. InvoicePilot handles the follow-up.
See How It WorksHow it works
From invoice sent to paid, in three simple steps.
Set it up once. InvoicePilot handles the follow-up while you watch payments land.
- Connected in 5 min
Step 1: Setup
Connect your invoices
Link your billing tool and InvoicePilot imports every open invoice and client contact.
- Day 3 reminder sent
Step 2: Automated reminders
Let reminders run
Friendly, on-brand nudges go out on your schedule, so you never have to chase.
- Paid$4,200
Step 3: Tracking & follow-through
Watch payments land
See who has paid, who is late, and which follow-ups need a personal touch.
No migration project. Most agencies are sending automated reminders the same day.
View pricingFeatures
Everything you need to get paid on time. Nothing you don't.
Six focused tools that replace manual chasing, scattered spreadsheets, and awkward check-in emails with one calm, reliable workflow.
01
Automated reminders
Polite, on-schedule nudges go out before and after due dates, so no invoice slips through the cracks.
02
Payment tracking
See what's paid, pending, and overdue in one live view, with no spreadsheet reconciling at month end.
03
Team visibility
Give owners, account leads, and finance a shared picture of every client balance and follow-up.
04
Reminder timing control
Set cadences per client or invoice type, and pause sequences instantly when a payment is on its way.
05
Client-friendly messaging
Warm, on-brand templates keep relationships intact while making it easy for clients to pay in one click.
06
Actionable reporting
Track days-to-pay, recovered revenue, and hours saved so you know exactly where cash flow is improving.
ROI calculator
See what getting paid on time is worth to you.
Move the sliders to match your agency. Your hours back and the cash you'd collect sooner update instantly.
Every client invoice you send in a typical month.
How far past the due date clients usually pay.
Hours saved per month
hrs
Invoices × 15 minutes of chasing you no longer do.
Cash collected sooner
Invoices × $1,500 × days late ÷ 30, back in your account earlier.
Estimates only. Your real numbers show up in your dashboard from day one.
Integrations
Fits the stack your agency already runs on
Connect accounting, payments, and team tools in minutes. No migration, no new habits.
- Accounting
- Payments
- CRM
- Email
- Team chat
- Calendar
- Spreadsheets
- Automations
Plus webhooks and an open API for everything else.
Security & reliability
Built to be trusted with your cash flow.
Bank-grade security and proven uptime, so every reminder goes out on time and client data stays protected.
Compare plans- Platform uptime
- 99.98%
- Trailing 12 months
- Agencies onboard
- 4,000+
- Getting paid on time
- Invoices tracked
- $120M+
- Across all accounts
Encryption & compliance
- AES-256Encryption at rest
- TLS 1.3Encryption in transit
- SOC 2 Type IIAudited controls
- GDPRCompliant processing
- PCI DSSVia payment partners
Badges shown are placeholders pending final certification artwork.
Pricing
Simple pricing that pays for itself.
Pick a plan by how many invoices you send. Every tier includes automated reminders, and you can switch or cancel anytime.
2 months free
Starter
For freelancers and small studios getting reminders off their plate.
$19/month
$190/year
Billed monthly · cancel anytime
Billed yearly · save $38
- Up to 25 active invoices a month
- 3-step automated email reminders
- Payment status dashboard
- Email support
Recommended
Growth
Most popularFor growing agencies that want every overdue invoice handled on autopilot.
$49/month
$490/year
Billed monthly · cancel anytime
Billed yearly · save $98
- Up to 150 active invoices a month
- Custom reminder sequences and tone
- Overdue follow-up workflows
- Client payment visibility
- ROI and cash-flow insights
- Priority support
Agency
For multi-client teams that need roles, approvals, and full visibility.
$99/month
$990/year
Billed monthly · cancel anytime
Billed yearly · save $198
- Unlimited active invoices
- Everything in Growth
- Team roles and approvals
- Multi-brand workspaces
- Dedicated onboarding
Every plan starts with a 14-day free trial. Not sure yet? See how it works
Extras
Add-ons for busier teams
Bolt on extra capacity or services to any plan when your client list grows.
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Customer proof
Agencies getting paid on time, minus the awkward emails.
Small teams use InvoicePilot to stop chasing, see every open invoice at a glance, and get hours back each week.
- Avg. time-to-paid
- −14 days
- Team size
- 3–25 people
- 17 days faster
“Our average time to payment dropped from 38 days to 21. Reminders go out on schedule, and nobody has to write the ‘just checking in’ email anymore.”
Priya Raman
Operations Lead, Northfold Studio
9-person brand design agency
- No manual chasing
“Chasing late invoices was the most awkward part of my week. Now follow-ups sound like us, go out on their own, and clients actually reply.”
Marcus Bell
Founder, Bellwether Digital
6-person paid media agency
- One view of receivables
“I can see who’s paid, who’s late, and what’s landing this month on one screen. I closed our invoice spreadsheet for good in March.”
Dana Whitfield
Finance Manager, Crescent & Co.
14-person content marketing agency
- ~5 hrs saved weekly
“We got back about five hours a week across the team. Setup took an afternoon, and the first overdue retainer it recovered covered the cost.”
Tom Alvarez
Managing Partner, Lantern Web Works
11-person web development shop